All requests must be submitted within 30 days of the event or the date of expenditure, whichever is later.
1. Determine which expenses are eligible for reimbursement.
- If you're a scholarship or grant recipient, reference the scholarship/grant notification letter, which should outline which expenses are reimbursable.
- If you're a Board member, reference the reimbursement chart in the Policies and Procedures Manual.
2. For purchases other than meals and fuel, scan/take photos of receipts. Combine all images into one PDF (
Merge PDF Tool). Except for meals and mileage, PNACAC is unable to reimburse for an expense without a receipt or other proof of purchase.
3. Complete the Reimbursement Form and submit a combined PDF of all receipts (
Merge PDF tool).
4. You’re done! Over the next two weeks, PNACAC will review your request and be in touch with questions, if necessary. The PNACAC Treasurer will then notify you of its final approval and an approximate date by which you will be reimbursed.
. If questions arise after the Treasurer has approved your reimbursement, contact the Treasurer directly at